The Electoral Commission wishes to notify interested parties that it will soon be issuing a tender for the procurement of new voter registration technology which is intended to support the process of voter registration and to manage the voters’ roll on voting day.
A total of thirty eight thousand (38 000) such portable devices will be procured to replace the ageing existing registration devices popularly known as “zip-zip machines” which have been a feature of elections in South Africa for many years.
Potential suppliers should note that the scope of this tender may include the maintenance and repair of the devices over their intended lifespan, which is at least eight years.
In terms of the tender, final delivery of the devices is expected by May 2018.
Potential bidders must note that this tender reflects a significant departure from current voter registration practices by the Electoral Commission. The approach used to date, that of scanning an identity document and recording the data, is now outdated and inadequate for future purpose. The Electoral Commission intends to harness advances in appropriate technology and apply them in this solution.
The National Industrial Participation Programme (NIP) of the Department of Trade and Industry (the dti) is mandatory on government procurement with an imported content equal to or exceeding US$10 million. The nature and scope of the tender for the new voter registration devices makes it possible that the requirements and provisions in respect of the NIP may apply.
The Electoral Commission aims to advertise the tender in the Government Gazette and National Treasury eTender Portal by June 2017.
Only suppliers registered on National Treasury’s Central Supplier Database (CSD) will be considered for the tender. Please visit https://secure.csd.gov.za/Account/Register to register and select ‘Information Technology Broadcasting and Telecommunications’ category when registering.
If you wish to receive a courtesy notification of the tender for the new voter registration devices, please also register as a supplier on the Electoral Commission’s eProcurement site at https://votaquotes.elections.org.za/.
ISSUED BY THE ELECTORAL COMMISSION
Ensuring free and fair elections
Centurion
12 May 2017
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